Staff Resources

Staff Resources For All South Colonie District Employees

The Staff Resources provides a variety of resources and general information for all South Colonie employees such as benefits, payroll forms, Family Medical Leave Act, sexual harassment, Capital Employees Assistance Program and more.

If you are unable to access any of the forms on this web page, please call the Department of Human Resources at (518) 869-3576 for assistance

Benefit Plans/Open Enrollment Periods

Health Insurance: The months of November and May are open enrollment for district health insurance for all eligible employees. The effective date of coverage for November enrollment is January 1. The effective date of coverage for May enrollment is July 1. The district offers Capital District Physicians’ Health Plan and Blue Shield of Northeastern New York. Check your employee contract for eligibility.

Health Insurance Plan Information

All employees must notify the Health Insurance Department of changes that affect their coverage, i.e. changes from individual to two person or family coverage. If an employee marries and wants to change to two-person coverage, that change must be made within 30 days of the date of the marriage. Please note that dependents are not automatically added to coverage. A new baby is to be reported within 30 days of the baby’s birth in order to obtain proper coverage. A new birth is to be reported even if the employee already has family coverage. Coverage is provided for children to age 26, except for dental insurance which is through age 19. Coverage may be extended to age 25 if the child is a full time student attending an accredited college or university. For information about claims, providers, etc., please contact Kimberly Lawyer at Amsure at (518) 689-1553 or 1-800-458-1851 or by email at klawyer@amsure.net.

Dental and Prescription Plans: The month of May ONLY is open enrollment for the Delta Dental Plan. November and May are open enrollment for the Express Scripts Prescription Plan. Check your employee contract for eligibility.

For eligibility information and enrollment packets regarding health, dental and prescription insurance contact the South Colonie Insurance Department at (518) 869-3576, Ext. 0455. For information about claims, providers, etc., please contact Kimberly Lawyer at Amsure at (518) 689-1553 or 1-800-458-1851 or by email at klawyer@amsure.net.

Employee Life Insurance Information

Active Employees

Retired Employees

Flexible Spending Accounts

The month of May ONLY is open enrollment for the district’s Flexible Spending Accounts. As of January, 2011, bt benetech is the administrator of the South Colonie Flexible Spending Benefit Plan. Flex plans run the fiscal year – July to June. Flexible Spending Accounts provide you with an important tax advantage that can help you pay health care and dependent care expenses on a pre-tax basis. By anticipating your family’s health care and dependent care costs for the next plan year you can actually lower your taxable income. For more information on Flexible Account Spending plans and for enrollment forms, contact the South Colonie Payroll Department at (518) 869-3576, ext. 0456, or click on the documents below.

Tax Sheltered Annuities (TSAs)/403(b) Plan

Tax Sheltered Annuities/403(b) Plan: South Colonie Schools makes available to all district employees through Benetech a voluntary retirement savings TSA or 403(b) plan. You can enroll at any time.

Retirement Information and Questions

For questions and information on retirement issues such as benefits and loans, please do NOT call the South Colonie District Offices. Instead, Teachers, Teaching Assistants and Administrators and retirees should contact the New York State Teachers Retirement System at (518) 447-2900 or 1-800-348-7298. All other district employees and retirees should contact the New York State and Local Retirement System at (518) 474-7736 or 1-866-805-0990. Retirement forms are available at the District Office but may also be downloaded quickly from these websites.

General Payroll Information

If you would like your direct deposit form emailed to you instead of printed then please fill out this form:  Direct Deposit Paystub E-mail Request

Capital Employee Assistance Program

Capital Employee Assistance Program (EAP) is an important benefit provided to you by your employer. EAP services are available to you and your dependents at no cost. These services include: professional counseling (individual, relationship, family), life coaching, depression screening, legal and financial referrals, workshops and trainings on personal and professional development topics, extensive online information and resources on wellness and mental health topics, and more.

Family and Medical Leave Act (FMLA)

The Family Medical Leave Act requires employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees for a variety of reasons. The Department of Human Resources offers the following FMLA information for district employees:

South Colonie Schools are committed to safeguarding the rights of all employees to a work environment that is free from all forms of sexual harassment. The Board of Education has approved the following policies regarding sexual harassment in the workplace:

District Policy on a Drug Free Workplace

South Colonie Schools has a Drug Free Workplace policy in effect in compliance with provisions of the Federal Drug Free Workplace Act of 1988. 

Universal Precautions & Bloodborne Pathogens for New Employees

Universal precautions are hygiene procedures used for blood and body fluids. All blood/body fluid is to be treated as contaminated regardless of its source and contact should be avoided. Barriers such as gloves are to be used to reduce the risk of transmission of bloodborne pathogens. Each employee should obtain a Universal Precautions kit containing disposable gloves from their nurse to have available in case of a need. 

Resources For Teachers/Teaching Assistants/Administrators

The district employs about 500 teachers, 70 teaching assistants and 25 administrators at its five elementary schools, two middle schools, one high school, and District Office. The Teachers/Teaching Assistants/Administrators portion of the Human Resources Department web page provides a variety of resources for these staff members such as the teacher mentoring program, SCTA forms, inservice and professional development, child care leave and more.

South Colonie Teachers Association (SCTA) General Information

The Beginning Teacher Mentoring Program

Research indicates that 30 percent of new teachers leave the profession during their first three years of service. Citing studies that demonstrate mentoring can foster a successful first year for a teacher, the New York State Education Department requires each school district to have a mentoring program in place. South Colonie was one of the early pioneers of this initiative establishing an active teacher mentoring program many years ago.

In-service Information

Professional Development Information

Child Care Leave Information

Extra Curricular Advisors and Coaching Position Information

Resources For Support Staff

The district employs more than 400 staff members who fit under the support staff category. Support staff includes bus drivers, office clerical help, custodial workers, food service workers, school monitors, occupational therapy assistants and school nurses who work in all of South Colonie’s schools and offices. This portion of the Human Resources Department web page provides a variety of resources for these staff members.

Applications are always accepted for many full-time, part-time and substitute positions listed below. When an opening occurs, applications will be forwarded to the hiring supervisor for review. For upcoming Civil Service examination announcements, please visit the Albany County Department of Civil Service website.

School Bus Driver

Requires high school diploma or equivalent and CDL B Driver’s License with P and S endorsements. We will provide training to help you attain the necessary licenses.

Automotive Mechanic

Repairs diesel and gasoline vehicles. Must possess CDL B Driver’s License with P and S endorsements. Requires high school diploma or equivalent.

Clerical Worker

Requires high school diploma or equivalent and good computer skills. Previous experience doing clerical work preferred. Substitute position, filling in as needed. Must type at least 35-words-per-minute – test given.

Custodial Mechanic

Requires high school diploma or equivalent. Semi-skilled building repair and maintenance responsibilities as well as grounds maintenance.

Custodial Worker

Requires high school diploma or equivalent and previous work experience doing cleaning. Works individually and as part of a team.

Food Service Helper

Requires high school diploma or equivalent. Cashier experience helpful.

Maintenance Mechanic

Performs skilled repairs and maintenance of buildings.  Knowledge of carpentry, plumbing and electrical. Must possess CDL B driver license. Requires high school diploma or equivalent.

School Monitor

Requires high school diploma or equivalent. Establishes good rapport with students. Those who are bus monitors must take New York State Education Department Bus Aide Pre-Service course (provided by school district).

Nurse

Provides health services in school buildings. Must possess New York State RN license with CPR and AED certifications.

Occasional Worker

Works during summer and vacation breaks in maintenance, computer/technology or clerical fields. Requires high school diploma or equivalent.

Support Staff Forms