Annual Notifications

The South Colonie Central School District is required to provide the following notifications to parents on an annual basis. They have been posted online for your convenience.

Required Notifications

Annual Professional Performance Review (APPR) Plans
Asbestos Management Plan
Attendance Policy
Body Mass Index
Building Use Requests
Child Abuse Hotline
Code of Conduct
Dignity for All Students Act (DASA)
Ed Law 2D
Family Education Rights and Privacy Act (FERPA)
Free and Reduced-Price Meals
Grade Promotion and Placement Policy
Hand Sanitizer Use
Student Rights
Student Records
Release of Student Information to Military Recruiters
Title IX and Section 504 Notice
Pesticide Notification
Annual Go Home Early Drill


APPR

New York State Education Law requires each classroom teacher and school principal to receive an annual professional performance review (APPR) that results in a composite effectiveness score and rating. All parents/guardians have the right to obtain the APPR quality ratings and composite effectiveness scores for their child’s current teacher(s) and principal(s) once they are available. Parent score request form


Asbestos Management Plan 

In accordance with the EPA Asbestos Hazard Emergency Response Act of 1987 (40 CFR Part 763), the South Colonie Central School District put in place a management plan to identify and manage asbestos building materials. Periodic surveillances are done every six months. In addition, abatement projects have been conducted in conjunction with the building construction. Specific notifications are posted in the buildings where projects are done prior to the start of the abatement work. This spring the Triennial Re-inspection will be done, reviewing and updating the management plan for all of the district buildings.

The Asbestos Management Plan for the district is kept on file at the District Office. These records are available for review during regular business hours (8:30 a.m.- 3:30 p.m.) or by making a special appointment. For more information, contact the Office of Buildings and Grounds at (518) 869-3576.


Attendance Policy

Being present is essential for students to make academic progress. The objective of the district’s comprehensive attendance policy is to promote student attendance and identify the process used to address issues related to unexcused absences, incidents of tardiness and early. District Policies & Notifications departures. The district utilizes a variety of strategies to encourage attendance, including sharing information with students and families, celebrating exemplary attendance, family outreach and imposing sanctions when needed. Communication about attendance expectations and
addressing attendance issues is an important part of the
policy. A copy of the comprehensive attendance policy is available
online here, at your child’s school, or at the District Office


Body Mass Index

Because New York State is interested in data about children’s health, schools are required to keep height and weight data and to calculate students’ Body Mass Index (BMI). BMI is a way to check for underweight or overweight youngsters based Health Services Information on height and weight. Some schools will be surveyed by the New York State Department of Health each year and asked to share the number of pupils they have in each of six possible BMI categories based on students’ age and sex. If our district is surveyed by the state, we will only share group data (for instance, the number of second grade boys whose BMI is below the fifth percentile), not individual data. However, if parents wish their child’s data to be excluded from such group
calculations, they may contact their school nurse.


Building Use Requests

School facilities may be used by district residents if approved by the South Colonie Board of Education. Fees are charged for certain kinds of activities and/or for extra services which the district has to provide. If you wish to use school facilities, contact the principal. Insurance coverage is required.


Reporting Suspect Child Abuse and Neglect

If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services. If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is available online at http://ocfs.ny.gov/main/cps/.


Code of Conduct

The South Colonie Central School District Code of Conduct applies to all students, school personnel, parents and visitors when on school property, including school buses and other school-owned vehicles or when attending a school-sponsored event or function. Information on the Code of Conduct is shared with students a the beginning of every school year. For a complete copy, visit the policy section of the district website or contact your
child’s school principal.


Dignity for All Students Act (DASA)

The goal of the Dignity for All Students Act is to provide students with a safe, supportive education environment that is free from discrimination, intimidation, taunting,harassment and bullying. Some of the law requirements include: establishing anti-harassment and discrimination policies, creating school training programs and including a course in civility, citizenship and character education in the curriculum for every grade level.


Ed Law 2D

Parents’ Bill of Rights for Data Privacy and Security

The South Colonie Central School District is committed to ensuring student privacy in accordance with local, state and federal regulations and district policies. To this end and pursuant to U.S. Department of Education regulations, the district is providing the following Parents’ Bill of Rights for Data Privacy and Security:

  • A student’s personally identifiable information cannot be sold or released for any commercial or marketing purposes.
  • Parents have the right to inspect and review the complete contents of their child’s education record , including any student data maintained by the South Colonie Central School District. This right of inspection of records is consistent with the federal Family Educational Rights and Privacy Act (FERPA). Under the more recently adopted regulations (Education Law §2-d), the rights of inspection are extended to include data, meaning parents have the right to inspect or receive copies of any data in their child’s educational record. The New York State Education Department (SED) will develop further policies and procedures related to these rights in the future.
  • State and federal laws protect the confidentiality of personally identifiable information and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls and password protection, must be in place when data is stored or transferred.
  • A complete list of all student data elements collected by the state is available for public review. Parents may also obtain a copy of this list by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, N.Y. 12234.
  • Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to: Dr. David Perry, South Colonie District Office, (518) 869-3576 and to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234; email address is cpo@mail.nysed.gov

Additional student data privacy information

This bill of rights is subject to change based on regulations of the commissioner of education and the SED chief privacy officer, as well as emerging guidance documents from SED. For example, these changes/additions will include requirements for districts to share information about third-party contractors that have access to student data, including:

  • How the student, teacher or principal data will be used;
  • How the third-party contractors (and any subcontractors/ others with access to the data) will abide by data protection and security requirements;
  • What will happen to data when agreements with third-party contractors expire;
  • If and how parents, eligible students, teachers or principals may challenge the accuracy of data that is collected; and
  • Where data will be stored to ensure security and the security precautions taken to ensure the data is protected, including whether the data will be encrypted.

More information

If you would like more information, please contact James Lovett at lovettj@scolonie.org 


Family Educational Rights and Privacy Act (FERPA)

The federal Family Educational Rights and Privacy Act (FERPA) allows schools to disclose, without parental consent, certain “directory information” such as a student’s name, address, telephone number, date and place of birth, participation in athletics, honors and awards, photograph and dates of attendance, unless parents have advised the district to the contrary.

Consistent with FERPA, the district has designated certain categories of personally identifiable student information that it may release without prior written consent. This is known as “directory information.” The purpose of doing this is to enable student activities and accomplishments to be publicized and for the creation of such publications as the annual yearbook, programs for graduations, concerts and other special events, sports activity sheets and honor roll or recognition lists. Achievements are typically publicized on the school website and through school district social media, press releases to the local media and official district publications.

Directory information can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. The district has designated the following types of information as directory information: name, grade, school, photograph, participation in activities or sports, and or honors received. If you do not want any or all of these types of information released pertaining to your child without your prior written consent, please send this request in writing to your child’s building principal by September 15 of each school year.

While the district will honor the request of any parent who has submitted written notification opting their child out of the release of directory information, the district is not responsible for media that cover news happenings, sporting events or other school events that are open to the public, such as plays and musical performances.


Free and Reduced-Price Meals

Letter to families for school meal programs.


Grade Promotion and Placement Policy

Decisions about student promotion and placement are at the discretion of the building principal These decisions are guided by recommendations of teachers and staff members, past academic performance and parent/guardian input. Past academic performance refers to a variety of indicators of student achievement and growth. The district’s promotion and placement policy was adopted by the board of education following a review by the district administration. A copy of the policy can be found in the policy section of the website. 


Hand Sanitizer Use

The South Colonie Central School District will be making alcohol-based hand sanitizers available in its school buildings during the 2020-21 school year. If parents wish to opt their child out of using it, they should send a written notice to the building principal by September 15, 2020.


Student rights

All students have the right to:

  • The right to the best education possible with the opportunity for continuous progress intellectually and emotionally.
  • The right to an educational environment that is stable, healthy and safe.
  • The right to ask questions and express opinions at the appropriate time and
  • place.
  • The right to input decisions affecting the student population through elected or selected representatives.
  • The right to counseling and confidentiality of records.
  • The right to freedom from discrimination on the basis of race, color, gender, religion or national origin.
  • The right to equal educational opportunities for students with disabilities.
  • The right to participate in extracurricular activities.
  • The right to due process as it applies to enforcement of school rules and regulations.

Vocational Education Announcement

The South Colonie Central School District offers vocational education opportunities to students without regard to sex, race, color, national original or handicap. The district’s designated coordinator of Title IX and Section 504 compliance activities is Christopher Robilotti, 102 Loralee Drive, Albany 12205, phone number: (518) 869-3576.


Student Records information

In accordance with federal and state laws and regulations regarding the maintenance of student records, the South Colonie Board of Education recognizes the legal requirement to protect the confidentiality of student records. The Superintendent of Schools shall ensure that the procedures for the confidentiality of student records shall be consistent with federal and state law pursuant to the authority of the Commissioner of Education. It is the intent of the South Colonie Central School District to limit the disclosure of information contained in a student’s education records except by prior consent of the student’s parent(s) or guardian(s) or the eligible student, unless otherwise provided by law.

Statement of Rights

Parent(s) or guardian(s) and eligible students have the following rights under the Family Educational Rights and Privacy Act (FERPA):

  • The right to inspect and review the student’s record
  • The right to be provided, on request, with a copy of all or part of the student’s education record
  • The right to exercise a limited control over other people’s access to the student’s education record
  • The right to designate a representative who will inspect, review, or copy such records
  • The right to request and receive from the district a reasonable explanation of information contained in the education record of the student
  • The right to seek to correct the student’s education record, at a hearing if necessary
  • The right to report violations of FERPA to the Department of Education
  • The right to be informed about FERPA rights

All rights and protections held by a student’s parent(s) or guardian(s) under FERPA shall vest with the student when he or she reaches the age of 18, or enrolls in a post-secondary school. For purposes of federal law, the student shall then become an “eligible student.” Additionally, on application of the parent(s) or guardian(s), a school record shall be issued promptly to a minor who presents a certificate of physical fitness and meets the specified age requirement.


Release of military information

Pursuant to federal law, South Colonie Central School District must provide to military recruiters and institutions of higher education, upon request, the names, addresses, and telephone numbers of high school students. Parents/guardians or students age 18 or older who do not want this information released to military recruiters and/or institutes of higher education should contact the high school principal.


Title IX and Section 504 Notice

The South Colonie Central School District does not discriminate on the basis of sex, race, color, religion, national origin, handicap or age. Inquiries concerning this policy of equal opportunity should be directed to the Title IX and Section 504 Coordinator, 102 Loralee Drive, Albany, New York 12205, or by calling (518) 869-3576.


Pesticide Notification

New York State Education Law Section 409-H and State Education Department Commissioner’s Regulation 155.24, effective July 1, 2001, require all public and nonpublic elementary and secondary schools to provide written notification to all persons in parental relation, faculty, and staff regarding the potential use of pesticides periodically throughout the school year. The South Colonie Central School District is required to maintain a list of persons in parental relation, faculty, and staff who wish to receive 48-hour prior written notification of certain pesticide applications. The following pesticide applications are not subject to prior notification requirements:

  • a school remains unoccupied for a continuous 72 hours following application;
  • anti-microbial products;
  • nonvolatile rodenticides in tamper resistant bait stations in areas inaccessible to children;
  • silica gels and other nonvolatile ready-to-use pastes, foams, or gels in areas inaccessible to children;
  • boric acid and disodium octaborate tetrahydrate;
  • the application of EPA designated biopesticides;
  • the application of EPA designated exempt materials under 40CFR152.25;
  • the use of aerosol products with a directed spray in containers of 18 fluid ounces or less when used to protect the individuals from an imminent threat from stinging and biting insects including venomous spiders, bees, wasps, and hornets.

In the event of an emergency application necessary to protect against an imminent threat to human health, a good faith effort will be made to supply written notification to those on the 48-hour prior notification list. If you would like to receive 48-hour prior notification of pesticide applications that are scheduled to occur in your school, please contact the office of Buildings and Grounds, 102 Loralee Drive, Albany, N.Y. 12205, (518) 869-3576, Ext. 0446, and by Fax at (518) 869-6481. 


Annual Go Home Early Drill

Each November, South Colonie Schools sends its students home 15 minutes early to test its Emergency Management Plan. The “Go Home Early Drill” is required once a year by the New York State Education Department. The drill date is published each year in the district calendar and on the website calendar. The purpose of the early dismissal drill is to test the effectiveness of the transportation and communications systems in the event of an emergency. Copies of the Emergency Management Plan are located in the Principal’s Office of each school, and at the District Office, 102 Loralee Drive, Albany.