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Staff Resources For All District Employees

classroom photoThe Staff Resources portion of the Human Resources Department web page provides a variety of resources and general information for all South Colonie employees such as benefits, physical exams, payroll forms, Family Medical Leave Act, sexual harassment, Capital Employees Assistance Program and more.


Benefit Plans/Open Enrollment Periods

Health Insurance: The months of November and May are open enrollment for district health insurance for all eligible employees. The effective date of coverage for November enrollment is January 1. The effective date of coverage for May enrollment is July 1.

Important Health Insurance Notice Regarding Blue Cross Blue Shield Excellus

Excellus BlueCross BlueShield (“Excellus BCBS”) announced today that its Information Technology (IT) systems were the target of a sophisticated cyberattack and steps are being taken for the protection of its members and individuals who do business with the health plan. more information (pdf)

Dependent Verification Checklist (pdf)

CDPHP and Blue Cross Vendor Breach Information - Summer 2016 (pdf)

The district offers Capital District Physicians' Health Plan and Blue Shield of Northeastern New York. Check your employee contract for eligibility.

Health Insurance Plan Information

Employee Life Insurance Information

Click here for view South Coloniie's Life Insurance Plans for active and retired employees by bargaining group.

2017-2018 South Colonie Health Insurance Regulations (pdf)

All employees must notify the Health Insurance Department of changes that affect their coverage, i.e. changes from individual to two person or family coverage. If an employee marries and wants to change to two-person coverage, that change must be made within 30 days of the date of the marriage. Please note that dependents are not automatically added to coverage. A new baby is to be reported within 30 days of the baby's birth in order to obtain proper coverage. A new birth is to be reported even if the employee already has family coverage. Coverage is provided for children to age 19. Coverage, with exception of the Blue Shield Dental Plan, may be extended to age 25 if the child is a full time student attending an accredited college or university. For information about claims, providers, etc., please contact Kimberly Lawyer at Amsure Associates at 689-1553 or 1-800-458-1851 or by email at

Dental and Prescription Plans: The month of May ONLY is open enrollment for the Delta Dental Plan. November and May are open enrollment for the Express Scripts Prescription Plan. Check your employee contract for eligibility.

For eligibility information and enrollment packets regarding health, dental and prescription insurance contact the South Colonie Insurance Department at (518) 869-3576, Ext. 2455. For information about claims, providers, etc., please contact Kimberly Lawyer at Amsure Associates at 689-1553 or 1-800-458-1851 or by email at

Flexible Spending Accounts

Flexible Spending Accounts: The month of May ONLY is open enrollment for the district's Flexible Spending Accounts. As of January, 2011, bt benetech is the administrator of the South Colonie Flexible Spending Benefit Plan. Flex plans run the fiscal year - July to June. Flexible Spending Accounts provide you with an important tax advantage that can help you pay health care and dependent care expenses on a pre-tax basis. By anticipating your family's health care and dependent care costs for the next plan year you can actually lower your taxable income. For more information on Flexible Account Spending plans and for enrollment forms, contact the South Colonie Payroll Department at (518) 869-3576, Ext. 2456, or click on the documents below.

Flexible Spending Plan Modifications (pdf) - February 2014

South Colonie Flexible Spending Plan Summary and Overview (pdf)

Flexible Spending Program Information (pdf)

Flexible Spending Contact Information for bt benetech (pdf)

2017-2018 Flexible Spending Enrollment and Change in Familly Status Form (pdf)

Benetech Medical Expense Recovery Form (pdf)

Benetech Dependent Care Expense Recovery Form (pdf)

classroom photoTax Sheltered Annuities (TSAs)/403(b) Plan

Tax Sheltered Annuities/403(b) Plan: South Colonie Schools makes available to all district employees through Benetech a voluntary retirement savings TSA or 403(b) plan. You can enroll at any time. Please click here for information on how to begin contributions to a 403(b) account and to obtain other 403(b) forms and information.

403(b) Adoption Resolution - Board of Education (pdf)

Benetech information letter to employees (pdf)

403(b) Universal Availability Notification (pdf)

Information on setting up an account - Benetech (pdf)

403(b) Summary Provisions (pdf)

List of District Approved 403(b) Providers (pdf)


Retirement Information and Questions

For questions and information on retirement issues such as benefits and loans, please do NOT call the South Colonie District Offices. Instead, Teachers, Teaching Assistants and Administrators and retirees should contact the New York State Teachers Retirement System at (518) 447-2900 or 1-800-348-7298. All other district employees and retirees should contact the New York State and Local Retirement System at (518) 474-7736 or 1-866-805-0990. Retirement forms are available at the District Office but may also be downloaded quickly from these web sites. For a copy of the Standard Work Day and Reporting Resolution, click here (pdf).

General Payroll Information

South Colonie Mileage Report 2018 year

Directions for using Mileage Report

South Colonie Mileage Report 2017 year

Conference/Professional Meeting Reimbursement Forms 2017-2018 (pdf)

Payroll Procedures and 2017-2018 Pay Check Issuing Calendar (pdf)

Direct Deposit Authorization Form (pdf)

Savings Bond Deduction Form/TreasuryDirect Account Information (pdf)

Form W-4 Federal Income Tax Withholding (pdf)

Form IT-2104 New York State Tax Withholding (pdf)

Form I-9 Employment Eligibility Verification (pdf)

Employee Change of Address Form (pdf)

School Systems Federal Credit Union

Cap Com Federal Credit Union

South Colonie Employee Fingerprinting

New York State law requires that the Office of School Personnel Review and Accountability conduct fingerprint supported criminal history background checks for applicants for certification and all prospective employees of school districts, charter schools and BOCES. South Colonie's fingerprinting is provided through the Capital Region BOCES Office of Health/Safety/Risk Management. For more information on fingerprinting procedures and fees, click here (pdf).

classroom photoCapital Employee Assistance Program

Capital Employee Assistance Program (EAP) is an important benefit provided to you by your employer. EAP services are available to you and your dependents at no cost. These services include: professional counseling (individual, relationship, family), life coaching, depression screening, legal and financial referrals, workshops and trainings on personal and professional development topics, extensive online information and resources on wellness and mental health topics, and more. For a EAP brochure, click here.

If you wish to create an online account to utilize any services provided by Capital EAP please click here (pdf) and follow the instructions.

Family and Medical Leave Act (FMLA)

The Family Medical Leave Act requires employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees for a variety of reasons. The Department of Human Resources offers the following FMLA information for district employees:

FMLA Entitlement Information (pdf)

South Colonie Board of Education FMLA Policy (pdf)

FMLA Information Letter: Answers to Commonly Asked Questions (pdf)

FMLA Request Form (pdf)

FMLA Certification of Health Care Provider (pdf)

Sexual Harassment

South Colonie Schools are committed to safeguarding the rights of all employees to a work environment that is free from all forms of sexual harassment. The Board of Education has approved the following policies regarding sexual harassment in the workplace:

Policy on Sexual Harassment of Employees (pdf)

Policy on Sexual Harassment Policy of Students (pdf)

District Policy on a Drug Free Workplace

South Colonie Schools has a Drug Free Workplace policy in effect in compliance with provisions of the Federal Drug Free Workplace Act of 1988. For more on the policy, click here (pdf).

Universal Precautions & Bloodborne Pathogens for New Employees

Universal precautions are hygiene procedures used for blood and body fluids. All
blood/body fluid is to be treated as contaminated regardless of its source and contact should be avoided. Barriers such as gloves are to be used to reduce the risk of transmission of bloodborne pathogens. Each employee should obtain a Universal Precautions kit containing disposable gloves from their nurse to have available in case
of a need. For more information on this subject, click here (pdf).

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